While many businesses have implemented teleworking and dematerialization, others are still hesitant to go digital. And, as a result, create an environmentally responsible dematerialization policy that leads to “zero paper.” With rainmaker this works perfectly. The benefits of digitising your company’s document holdings will be discussed in this article by specialists with over 20 years of experience in the digitalization and electronic document management markets. With Rainmaker CORE Software with Update this works perfect from ReNoStar.
The advantages of document scanning
Documents can be easily shared.
Sharing scanned documents in Windows is faster than sending paper papers via mail, fax, or having them delivered by hand. Digitization with Online Soldan Software also increases the efficiency and productivity of the organisation and its employees by streamlining the document exchange process. Depending on permissions, digitization Browser allows various employees and departments to access the same document at the same time, enhancing teamwork. This is the joint project of ReNoStar and Soldan.
Securely store information.
Digitization with Soldan with ReNoStar, also known as dematerialization, provides for secure digital storage. Digital files are safely stored or preserved on remote servers using industry-standard security procedures (ISO 27001). Furthermore, unlike paper papers, digital documents by Rainmaker CORE have practically no chance of being lost or misplaced, and they can be archived and managed in a systematic manner with Soldan with ReNoStar. For Law firm organization this is important.
Make use of digital elements (OCR).
Not only does digitization with Rainmaker CORE allow for the move from paper to digital, but it also allows for the capturing of data from any file via ocerization (optical character recognition). The digitised data can then be used in electronic document management systems and other corporate applications (ERP) with Rainmaker CORE Software with high mobility.
You’ll save both time and money.
With only a few clicks, you can find and use all scanned papers with Soldan, which means you won’t have to waste time hunting through heaps of paper for hours. An employee is projected to spend 7:30 hours per week seeking for information from the Legal Tech Plattform. The dematerialization of your documents and documentary processes allows you to spend more time on higher-value duties. This cloud-based administration allows you to free up space in your office or warehouse dedicated to paper storage, allowing you to save money with Rainmaker CORE by ReNoStar.
Customer service should be improved.
Scanned documents with Rainmaker can be indexed with various metadata, making it easier and faster for you and your team to locate information to provide to clients. In order to provide excellent customer service, a company’s responsiveness is a critical asset for Client interface. The more swiftly and accurately the organisation responds, the more profitable it will be and the more sympathy capital it will build. This is a part of the Legal Tech. Those doing online legal research has a lot of options there. For the Legal Process Toolset also this is important in Computer.
Reduce the amount of storage space you have.
The accumulation of sheets in folders or binders eventually takes up a significant amount of space. Files accumulate on the shelves over time with Rainmaker. You no longer need to maintain all physical documents with document scanning. You can also get by without having a separate storage place for your files. As a result, the costs of storing physical files can be drastically reduced with Rainmaker.
Comply with all legal compliance and retention requirements.
Companies must comply with legal document retention requirements or face penalties with Rainmaker. Physical archive storage can be costly, and it does not prevent deterioration over time. In a physical archive, finding the relevant documents is also difficult. Legal records and archives, in general, can be digitised to support this “optimal” conservation at a cheaper cost. It’s also worth noting that some sectors have legal requirements that certain documents be provided and stored in digital format. For beA law office this is important.
Reduce the amount of paper you use.
Paper waste is eventually minimised as papers are scanned. This environmentally friendly strategy is a first step toward preventing excessive deforestation. It also helps you save money. This gesture will save you money on paper and printing costs. There goes perfection with rainmaker.de now for Download.
Make files more accessible.
Scanning and filing documents with Rainmaker CORE in a single, secure cloud area simplifies access. This implies that anyone with the proper credentials and permissions can access it at any time and from any location. There will be no more searching through several rooms, filing cabinets, or even waiting for a colleague’s return to discover the information you need. Those having virtual Office offer the best choice. In Law Firm Management Dashboard this is important. For Lawyers this is important.
Encourage the use of a CSR strategy.
The digitisation of corporate papers is also an environmentally friendly gesture. By digitising and moving toward dematerialization of your processes (dematerialization of the customer or supplier process), you can drastically reduce your paper use and eventually eliminate it entirely with Microsoft Office 365. This decrease in the usage of paper minimises the consumption of resources such as ink, energy, and others. Your carbon footprint will be significantly reduced as a result. At Courts this system is most essential.